Title
Consider a memorandum/resolution authorizing the procurement of computer hardware from GTS Technology Solutions, in the amount of $209,795.
Body
DATE: January 21, 2025
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Procurement of Computer Hardware
BACKGROUND AND FINDINGS:
Computer technology continues to develop and advance but these changes also create on-going compatibility challenges between software and hardware. Standardization of computer hardware and software is necessary to use the available technology efficiently. The Computer Replacement Program is an effort to reduce the dependency and the inclination to purchase the "latest" by carefully planning our needs with a centralized management of computer resources and standardization of the desktop computing environment. The overall goal of the program is to ensure that computing resources are up to date, cost effective, and available to all staff but with consideration to limited budget resources that are available. Other goals of the Computer Replacement Program are to ensure that each staff member who uses computing resources in their position has access to a computer of sufficient capability to support basic computing needs in fulfillment of their work responsibilities.
The City of Killeen currently has 1167 Microsoft Windows PCs across 47 departments, 714 of them are close to or have exceeded their lifespan. The average lifespan of a desktop PC is typically between 3 and 8 years, depending on usage and environmental factors. The desktops being replaced are no longer covered under warranty, have had many hardware failures and struggle to run the latest programs effectively. The new computers specified will provide our staff with faster and more reliable access to their digital tools and resources. However, advancements in security, TPM (Trusted Platform Module) and CJIS requirements, may necessitate a shorter lifecycle for the...
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