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File #: RS-18-016    Version: 1 Name: Trimmier Rd Widening Proj - Change Order No. 18
Type: Resolution Status: Passed
File created: 2/15/2018 In control: City Council
On agenda: 3/13/2018 Final action: 3/13/2018
Title: Consider a memorandum/resolution authorizing the execution of Change Order No. 18 to McLean Construction, Inc. for the Trimmier Road Widening Project.
Sponsors: Public Works Department, Engineering
Attachments: 1. Staff Report, 2. Change Order No. 18, 3. Bid Worksheet, 4. Certificate of Interested Parties, 5. Presentation
Related files: PH-14-015A, RS-17-020, RS-15-088, RS-16-017, RS-17-001, RS-17-021, PH-14-015B, RS-16-099
TITLE

Consider a memorandum/resolution authorizing the execution of Change Order No. 18 to McLean Construction, Inc. for the Trimmier Road Widening Project.

SUMMARY

DATE: March 6, 2018

TO: Ronald L. Olson, City Manager

FROM: David A. Olson, Executive Director of Public Works

SUBJECT: AUTHORIZE THE EXECUTION OF CHANGE ORDER NO. 18 TO MCLEAN CONSTRUCTION, INC, FOR THE TRIMMIER ROAD WIDENING PROJECT

BACKGROUND AND FINDINGS:

On March 11, 2014 (CCMR 14-129R), City Council awarded a construction contract to McLean Construction, Inc. in the amount of $6,845,845.00 for the Trimmier Road Widening project. The Trimmier Road Widening project consists of the federally funded widening of Trimmier Road, and the locally funded widening of WS Young Drive, extension of Lowes Boulevard, and installation of Walmart Boulevard traffic signal. Change Order No. 18 represents the final reconciliation change order for the locally funded projects. The reconciliation change order includes the project overruns and underruns, and balances to a net project credit of $89,716.96. A future change order will follow the same process to balance the quantities associated with the federally funded portion of this project.

THE ALTERNATIVES CONSIDERED:

(1) Reconcile the bid line items on the City of Killeen roadway portions of the project and process a final reduction in the project contract amount.
(2) Do not reconcile the bid line items and close the City portion of the project without reducing the contract amount. This process closes the project with an open balance and leaves room for question during a future audit process.
(3) Do not reconcile the bid line items on a funding basis and issue a single change order to reconcile the contract. This alternative would not be consistent with the practices on this project to date, and could raise question during an audit process.

Which alternative is recommended? Why?

Ci...

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