Title
Consider a memorandum/resolution approving a Professional Services Agreement with Blue Skies Associates, for FileOnQ data migration to the Niche Records Management System, in the amount of $75,000.00.
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DATE: July 15, 2025
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Professional Services Agreement with Blue Skies Associates for FileonQ data migration to the Niche Records Management System
BACKGROUND AND FINDINGS:
In January 2022, Council approved the Centurion Niche Records Management System (RMS) Interagency Agreement.
The following project milestones have been completed.
* June 2022 - Temple Police Department begins contract negotiations with NicheRMS
* March 2023 - Temple Police Department completes contract negotiations with NicheRMS
* April 2023 - August 2023 Installation of NicheRMS in development environment
* January 2025 - Temple NicheRMS Go Live
Killeen Data Conversion in Process - May 2025
The Killeen Police Department (KPD) currently utilizes the FileOnQ Property & Evidence system to manage evidence and property records. As part of ongoing modernization efforts, KPD is implementing a new Records Management System (NicheRMS), which provides an integrated, Microsoft SQL-based platform to streamline and centralize data management across police operations.
To ensure operational continuity and compliance with legal and evidentiary standards, the City of Killeen must migrate historical data from the legacy FileOnQ system to NicheRMS.
This data migration is critical for several reasons:
1. System Consolidation: Moving to NicheRMS allows the department to consolidate its systems under a single, modern platform, improving efficiency and reducing the complexity of managing multiple data sources.
2. Data Integrity and Continuity: Migrating historical evidence and property data ensures continuity in investigative, legal, and operational processes without loss of cr...
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