Title
Consider a memorandum/resolution authorizing the procurement of fleet vehicles and equipment, in the amount of $6,831,538.
Body
DATE: October 22, 2024
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Fleet Vehicles and Equipment
BACKGROUND AND FINDINGS:
Funding for the acquisition of replacement vehicles and equipment was approved as part of the City's FY 2025 budget process. The Fleet Services Division maintains an annual vehicle and equipment replacement schedule. The criteria used to establish this replacement schedule is based upon available funding, number of vehicles per category, age, mileage/hours, repair costs, and department/division feedback.
The annual fleet vehicles and equipment procurement budget for FY 2023 and FY 2024 was $7,896,166 and $6,011,800 respectively. The FY 2025 Budget includes $6,715,388 for fleet replacement and $593,861 for added fleet, for a total of $7,309,249.
The added fleet budget includes three units for the Solid Waste Department ($541,486) and one unit for the Water & Sewer Department ($52,375). This request includes 47 units of fleet approved to be purchased during the FY 2025 Budget process, including the four added units. The 43 units of fleet that are being replaced have exceeded their useful life and have an average age of 13 years and average mileage of 90,000. The number of procurements per category is listed below:
Category
Description
Qty.
Aviation
1 SUV|1010|Development Services
1 SUV|1010|Parks & Recreation
2 Trucks|1010|Public Safety
12 Interceptors, 3 SUVs, 1 BATT Unit, 5 Trks, 1 Van
22
Public Works
9 Trucks, 8 Refuse Trucks, 1 Trailer, 3 Off-Road Equip
21
Total
47
THE ALTERNATIVES CONSIDERED:
1.) Defer purchase of fleet vehicles and equipment, which could cause the departments to operate in a reduced resource capacity, incur increased maintenance costs, and lose any remaining residual value in the existing vehicles.
2.) Appro...
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