TITLE
Consider a memorandum/resolution awarding Bid No. 19-01 to Colliver Tire Service for fleet tire services.
SUMMARY
DATE: October 2, 2018
TO: Ronald L. Olson, City Manager
FROM: Jonathan Locke, Executive Director of Finance
SUBJECT: Authorize award of Bid No. 19-01 for Fleet Tire Services
BACKGROUND AND FINDINGS:
The City’s fleet tire services contract was advertised for bid in August 2018. This service is primarily associated with heavy trucks and off-road equipment on an as-needed basis and includes delivery, removal/installation, balancing, repair, rotating, evaluation, retreading, and disposal. During the three preceding fiscal years, FY2016, FY2017 and FY 2018, the cost of tire services has been $296,000, $290,000, and $270,000 (estimated), respectively.
On September 7, 2018, at 2:15 PM, bids from two vendors were opened and read aloud for the City’s tire services. After careful review of the bids, one of the bids was deemed incomplete for failure to acknowledge the service call requirements. This vendor also lacks experience providing the required services to a municipality. The other bid, from Colliver Tire Service, is the recommended vendor for bid award. There are several items that were considered in making this recommendation. 1.) Colliver Tire Service (CTS) has proven exemplary performance with the City since 2005. 2.) CTS is geographically located in closer proximity to the City’s tire supplier in Waco, TX which saves time and prevents “back tracking” when a new tire is required for a stranded vehicle. 3.) CTS has a service truck within the Killeen city limits for after-hours service calls to insure prompt response. 4.) CTS provides periodic on-call service to the cities of Copperas Cove and Valley Mills. Although the CTS bid is an estimated 4.5% or $11,800 higher annually, the aforementioned considerations make Colliver Tire Service's bid the best value to the City.
The contract awarded under this bid would be for a term of...
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