Title
Consider a resolution/memorandum authorizing a contract with Faster Asset Solutions for fleet management software, in an amount of $148,540.
Body
DATE: April 16, 2024
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Authorize a contract with Faster Asset Solutions for fleet management software
BACKGROUND AND FINDINGS:
The City of Killeen's Fleet Division has been utilizing Faster Asset Solutions' fleet management software since December of 1998. Over the years, this software has played a crucial role in managing the city's assets and associated maintenance tasks. However, the current fleet management software is Windows-based and will reach end of support in June 2025. With no available updates and limited technical support, it is becoming increasingly challenging to maintain efficiency and effectiveness in managing the city's fleet.
FASTER, a state-of-the-art computerized fleet management system, allows the division to be able to track every part of vehicle maintenance, all associated operating costs, management of parts inventory, and provide up to date reports showing the cost of maintenance. FASTER also allows the division to track the time that technicians utilize on vehicle maintenance and repair, as well as time utilized for training, professional development, and any other indirect labor activities. There is also a Motor Pool Module that has been installed in the FASTER system that will track pool cars and enable Fleet Services to bill for usage on a variety of different time schemes.
To address these challenges, the City of Killeen is exploring the adoption of Fleet Faster WEB management software solution. The recommended software will offer comprehensive integration with the city's fuel management software, providing seamless tracking of fuel consumption for each asset and automatically alerting mechanics when maintenance is required. Additionally, this software system will ...
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