Title
Consider a memorandum/resolution awarding Bid No. 26-05, Street Construction Materials to select vendors, for Fiscal Year 2026, in an amount not to exceed $1,000,000.00.
Body
DATE: October 21, 2025
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Assistant City Manager
SUBJECT: Authorize the award of Bid No. 26-05, Street Construction Materials to selected vendors
BACKGROUND AND FINDINGS:
The City of Killeen solicits street construction material bids on an annual basis to procure materials needed for maintenance projects. Materials from these bids are utilized by various departments and divisions throughout the City on construction projects, repair of roadways, and pavement markings within the city airport, roadways, parking areas, etc. Bidders were instructed to bid items based upon estimated annual need per item and per item amounts.
On September 3, 2025, Bid No. 26-05, for the City's annual procurement of Street Construction Materials was opened and read aloud. The Transportation Division, along with Purchasing Department, evaluated each bid's conformance with the bid information and instructions. Each bid was ranked in accordance with the best value procedures and represents the best value that the City taking into consideration the qualifications, references, and cost of the bidder, in accordance with the Bid General Terms and Conditions. The bid tab attached shows pricing as received from all vendors.
Six (6) vendors were selected based on the bid tabulation: Asphalt Inc, LLC dba Lone Star Paving, Crafco, Inc., D.I.J. Construction, Inc., Killeen Crushed Stone, Killeen Ready Mix and Texas Materials Group, Inc. The total purchase of materials will not exceed $1,000,000 in Fiscal Year 2026. Line items #40 - #49, received one (1) bid. However, after consideration, it was determined that other vendors, like Lowes, sell the material at a lower cost per gallon. Therefore, these items will be purchased on a per project basis.
Due to fluctua...
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