TITLE
Consider a memorandum/resolution awarding RFP 20-09 for Sports Officiating Services to FGM Sports in an amount not to exceed $20,000 for Fiscal Year 2020.
SUMMARY
DATE: April 28, 2020
TO: Kent Cagle, City Manager
FROM: Joe Brown, Executive Director of Recreation Services
SUBJECT: Awarding Bid RFP20- 09 Procurement of Sports Officiating Services to FGM Sports
BACKGROUND AND FINDINGS:
The total contract for youth and adult sport officials will be $57,690 per year plus any inflation increases. Total for the five-year (5) agreement is roughly $289,800. The yearly amount fits into Athletics Special Services Budget.
Why advertise RFP for officiating services?
Partnering with one vendor will allow Recreation Services (RS) to provide a quality line of officials and scorekeepers for all athletic events, while reducing RS cost through this agreement. Currently, RS secures a number of different individuals to officiate and scorekeep our events and pay each vendor separately on a weekly basis. Partnering with FGM Sports would create a faster and more efficient flow of payment to the contracted officials. FGM Sports will invoice RS on a bi-weekly basis for services rendered for those officials, and RS will then submit payment in lump sum form to FGM Sports. The current process of paying individual vendors during busy sports season typically takes about (20) hours per week to verify and process each vendor. Partnering with FGM Sports will cut down the amount of time to roughly 5-6 hours a week, allowing RS staff to focus on other tasks throughout the week.
This service will include all RS Athletic events to include:
· Baseball/Softball (Youth and Adult)
· Basketball - Boys and Girls (Youth and Adult)
· Volleyball (Youth and Adult)
· Flag Football
The terms of the agreement will be a one (1) year term with four (4) automatic renewals. Any price increases when renewing the agreement must be submitted to the RS Department ninety (90) days prior to renew...
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