Title
Consider a memorandum/resolution authorizing the purchase of maintenance and repairs of HVAC equipment through The Brandt Companies and Johnson Controls, in an amount of $264,215 for Fiscal Year 2025.
Body
DATE: November 19, 2024
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: HVAC maintenance and repair
BACKGROUND AND FINDINGS:
The City has an inventory of approximately 400 heating, ventilation, and air condition (HVAC) units that vary in complexity, size, and type. Building Services uses HVAC vendors to assist in the maintenance and repair of the City's HVAC units with a budget of $392,427. The Brandt Companies, LLC is used for maintenance and repair of large complex chillers and boiler units. Repair and maintenance services are contracted through the Texas Buyboard purchasing cooperative, contract #720-23. In addition, Building Services uses The Brandt Companies, LLC to service all units within the Police Department buildings. Building Services on behalf of the Police Department contracts with The Brandt Companies, LLC for maintenance and inspection services on a two-year term. The maintenance and inspection agreement with Brandt for the Police Department is $43,115.88 ($21,557.94 annually) and expires December 26, 2025.
The Aviation Department uses Johnson Controls to service the Killeen Regional Airport Facility based off the NJPA-Sourcewell cooperative contract #07012-JHN. The maintenance agreement with Johnson Controls was entered into March 1, 2024, and valid for a one-year term in the amount of $21,861.95. A new agreement will begin March 1, 2025, for a four-year term in the amount of $32,656.34 for the first-year term.
The total estimated HVAC maintenance and repair expenses with The Brandt Companies, LLC and Johnson Controls for Fiscal Year 2025 is $264,215 which includes the Police Department's and Aviation's maintenance and inspection agreements. Maintenance and repair of smaller HVAC u...
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