Title
Consider a memorandum/resolution awarding RFP 24-08 Athletic Uniforms and Clothing Services Agreement to C&C Sporting Goods in an amount not to exceed $60,000 for FY 2024.
Body
DATE: January 9, 2024
TO: Kent Cagle, City Manager
FROM: Kelly Snook, Executive Director of Parks and Recreation Services
SUBJECT: Awarding Bid RFP 20 - 08 Procurement of Athletic Uniforms and Jerseys Agreement to C&C Sporting Goods
BACKGROUND AND FINDINGS:
The total contract for uniforms and clothing is estimated to be under $60,000 annually, making the total (5) year agreement under $300,000. The yearly amount is within the Athletics uniform and clothing budget.
Partnering with one vendor for up to a five-year agreement will allow Parks and Recreation to procure lower unit costs for each uniform and result in more cohesive uniforms. Uniform ordering will be more efficient, as the vendor will be able to plan for upcoming orders.
This service will provide all Parks and Recreation Athletic Uniform apparel to include:
Baseball/Softball
Basketball - Boys and Girls
Soccer
T-Ball
Volleyball and Kickball
Parks and Recreation advertised RFP 20-08 (Athletic Uniforms and Clothing) on October 22, 2023. Eight responses were received (Ad-Wear & Specialty of Texas, Inc., American Soccer company DBA: Score Sports, BSN Sports, C&C Sporting Goods, Jonah's Enterprises Inc., No Ego Inc., Pasadena Sporting Goods, Triangle Sports Inc.) Four of the vendors were eliminated due to missing and incomplete documentation.
The rating scale was as follows:
Experience - 30 Points
Capacity to deliver services - 40 points
Overall Cost - 20 points
References - 10 points
Total: 100 Points
C&C Sporting Goods was ranked the highest evaluated vendor. The terms of the agreement will be for a one (1) year term with up to four (4) additional one (1) year renewal terms if both parties agree in writing at least (90) days before the end of the initial term. Any price increases when renewing the agree...
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