Title
Consider a memorandum/resolution authorizing the purchase of library books from Ingram Library Services through the TXSMARTBUY cooperative purchasing program for Fiscal Year 2026, in the amount of $155,000.00.
Body
DATE: January 6, 2026
TO: Kent Cagle, City Manager
FROM: Tiffanie McNair, Executive Director of Community Development
SUBJECT: Purchase of Library Books from Ingram Library Services Through the TXSMARTBUY Contract Program
BACKGROUND AND FINDINGS:
Ingram Library Services is one of nine vendors providing books through the State of Texas TXSMARTBUY cooperative purchasing program. Ingram offers the deepest discounts on five of the six categories that comprise most of the library's materials purchases. Although Brodart offers a higher discount than Ingram on adult paperbacks, the difference is offset by Ingram's lower cost for the catalog record.
The current State Contract went into effect on November 1, 2025, for a one-year term with the option for annual renewals for an additional four years.
The Library Services Division seeks approval to purchase approximately 6,750 books from Ingram Library Services in the amount of $155,000 for Fiscal Year 2025-2026.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase will be made through State of Texas, TXSMARTBUY, Contract #715-M2. Purchases made through a cooperative contract are exempt from the competitive bidding process, as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F, "a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.".
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
For fiscal year 2025-2026, the expenditure is $155,000.
Is this a one-time or recurring revenue/expenditure?...
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