Title
Consider a memorandum/resolution purchasing new multimedia equipment to upgrade Council Chamber from Rushworks/ENCO, in the amount of $116,065.
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DATE: December 3, 2024
TO: Kent Cagle, City Manager
FROM: Janell J. Lewis Ford, Executive Director of Communications and Marketing
SUBJECT: Multimedia equipment upgrade for Council Chamber
BACKGROUND AND FINDINGS:
The City of Killeen initially renovated the Council Chamber with technology and equipment in 2019 using contractor, Rushworks, now apart of ENCO Systems. The multimedia equipment now requires another upgrade per recommendation from the City of Killeen Information Technology department and ENCO vendor, as it is now aging and five years old. The current equipment has been failing intermittently during livestreams and recordings.
The upgrade will provide a more quality user and viewer experience, update all sound, video and display equipment, add even more modern meeting and management controls, integrate new technology with existing systems and ensure compliance with accessibility standards.
This project will be fully funded with Public, Educational and Government Television (PEG) funds, which may be used for expenditures that support the Government Channel. All Council meetings are broadcast live and recorded on the PEG Channel, channel 10, 24/7/365.
The vendor has proven to be highly-qualified with extensive experience, excellent references and successful performance record. This vendor is a sole source for this equipment in the broadcast booth/Council chamber. It is a best practice for the City to remain with this vendor since all equipment is specified to their settings and due to knowledge for continued maintenance, support and assistance.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This falls in line with the Sole/Single Source Purchase Policy with the City of Killeen. Rushworks/ENCO is the exclusive manufacturer of...
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