Title
Consider a memorandum/resolution to award RFP #22-14, Emergency Medical Services Billing and Fire Service Fee Recovery, to LifeQuest Services in the amount of 4.0% of net revenues collected.
Summary
DATE: June 21, 2021
TO: Kent Cagle, City Manager
FROM: Jonathan Locke, Executive Director of Finance
SUBJECT: Award RFP #22-14 for Emergency Medical Services (EMS) Billing and Fire Service Fee Recovery
BACKGROUND AND FINDINGS:
The City of Killeen employs 239 Fire/EMS officers, operates eight fire stations, and has nine ambulance crews. The facilities are staffed twenty-four hours a day, seven days a week. The City averages 22,000 EMS calls and 11,000 fire responses annually.
Since 2017, LifeQuest Services has billed and collected for emergency medical services provided by the City. The initial term of the contract was for two years, with the option to renew three additional one-year terms. The current contract ends July 1, 2022.
A request for proposal (RFP) was issued for emergency medical services billing and fire service fee recovery. The City has not billed for fire service fees consistently and can now electronically transmit fire recovery costs through the same software used for emergency medical services. Fire service fees are authorized by the Killeen Code of Ordinances, Article VIII. Fire Service Fee Recovery. The ordinance authorizes the Fire Department to bill for reasonable costs related to the use, loss, damage, and wear to fire department apparatus, tools, equipment, and materials necessary to provide fire services and 911 response to a person involved in an emergency incident. The schedule of fire service fees is found in Section 11-154 of the Killeen Code of Ordinances.
A total of five firms submitted a proposal, including 1) Air Methods Corporation dba Cypheron Healthcare Solutions, 2) Ambulance Medical Billing, 3) Change Healthcare LLC, 4) LifeQuest Services, and 5) Quick Med Claims.
An eight-member committee rated the pro...
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