Title
Consider a memorandum/resolution authorizing the procurement of audio-video equipment upgrades at the Utility Collections building from Rushworks in the amount of $165,298.50.
Summary
DATE: June 21, 2022
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Procurement of Audio-Video Equipment Upgrades at Utility Collections
BACKGROUND AND FINDINGS:
In fiscal year 2021, City Council approved the expansion of the audio video (AV) systems to support local cable channel broadcasting to include microphones replacements/expansion, session recording and teleconferencing features at the Utility Collections facility.
The Utility Collections Conference Room hosts various meetings on a regular basis. Some of these meetings include the Planning and Zoning Commission, joint workshops, and various large meetings. The audio-video (AV) system's life expectancy is surpassed and is now intermittently failing. The outdated system is built to support an analog signal which is no longer supported by digital and video service providers. Additionally, the system's current connectivity for peripheral equipment is outdated and needs to be updated to a modern, HDMI input configuration.
This new system will provide:
* improved quality of meeting broadcasts
* improved presentation of media to the viewing audience (in room and broadcast)
* on-screen pointing and labels
* a more user-friendly configuration for presentations controlled directly at the podium
* improved audio system with automatic volume level control and feedback monitoring
* elimination digital video recording and playback
* an alternate location for City Council workshops and meetings
RUSHWORKS is the sole source of the A-list broadcast system, A-LIST and VDESK. This broadcast automation and streaming system effectively integrates a traditional "broadcast server" with a bulletin board system, thus creating a distinctive point of difference with this t...
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