TITLE
Consider a memorandum/resolution authorizing the procurement of audio-video equipment upgrades at the Killeen Civic and Conference Center through RushWorks and AVI Systems in the amount of $194,484.44.
SUMMARY
DATE: July 19, 2022
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Procurement of Audio-Video Equipment Upgrades at the Killeen Conference Center
BACKGROUND AND FINDINGS:
In fiscal year 2021, City Council approved the expansion of the audio-video (AV) system to support local cable channel broadcasting to include microphones replacements/expansion, session recording and teleconferencing features at the Killeen Conference Center.
The Conference Center is utilized for large meetings, joint workshops, and various community related meetings.
The Conference Center is not equipped with appropriate AV equipment to broadcast on the city cable channel; it lacks a proper audio and camera system. The system needs to be updated to a modern configuration that has the ability to support all City meetings.
This new system will provide:
* improvements to the quality of meeting broadcasts
* improved presentation of media to the viewing audience (in room and broadcast)
* on-screen pointing and labels
* a more user-friendly configuration for presentations controlled directly at the podium
* improved audio system with automatic volume level control with feedback monitoring
* elimination digital video recording and playback
* alternate location for City Council workshops and meetings
RUSHWORKS is the sole source of the A-LIST BROADCAST system. A-LIST and VDESK broadcast automation and streaming systems effectively integrate a traditional "broadcast server" with a bulletin board system, thus creating a distinctive point of difference with this two-in-one "hybrid" solution.
Due to the building structure, installation will require special equipment. AVI Systems will install the equipment upgrades usin...
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