Title
Consider a memorandum/resolution authorizing the purchase of maintenance and repairs of HVAC equipment through The Brandt Companies for Fiscal Year 2026, in amount of $272,759.00.
Body
DATE: January 6, 2026
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: HVAC Maintenance and Repair
BACKGROUND AND FINDINGS:
The City has an inventory of approximately 400 heating, ventilation, and air condition (HVAC) units that vary in complexity, size, and type. Building Services uses HVAC vendors to assist in the maintenance and repair of the City's HVAC units with a budget of $351,855.00. The Brandt Companies, LLC is used for maintenance and repair of large complex chillers and boiler units. Repair and maintenance services are contracted through the Texas BuyBoard purchasing cooperative, contract #720-23 and #733-24. In addition, Building Services uses The Brandt Companies, LLC to service all units within the Police Department buildings. Building Services on behalf of the Police Department contracts with The Brandt Companies, LLC for maintenance and inspection services on a two-year term. The maintenance and inspection agreement with Brandt for the Police Department is $51,720.88 ($25,860.44 annually) and was entered into December 2025.
The total estimated HVAC maintenance and repair expenses with The Brandt Companies, LLC $272,759 which includes the Police Department's maintenance and inspection agreement. Maintenance and repair of smaller HVAC units will be procured based off of the three (3) quote process.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
Yes, purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to se...
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