Title
Consider a memorandum/resolution authorizing the procurement of fleet vehicles and equipment in the amount of $7,107,275.46
Summary
DATE: October 8, 2026
TO: Kent Cagle, Interim City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Fleet Vehicles and Equipment
BACKGROUND AND FINDINGS:
Funding for the acquisition of replacement vehicles and equipment was approved as part of the City’s FY 2027 budget process. The Fleet Services Division maintains an annual vehicle and equipment replacement schedule. The criteria used to establish this replacement schedule are based upon age, mileage/hours, repair costs, miles per year, department/division feedback and available funding.
The FY 2027 procurement includes 69 units of fleet in the amount of $7,107,275.46. The number of procurements per department is listed below:
Department
Description
Qty
Aviation
2 Trucks, 1 Tralier
|910|
Development Services
2 Trucks
|910|
Finance
1 SUV
|910|
Parks & Recreation
3 Trucks, 3 Off Road
|910|
Public Safety
3 Interceptors, 8 SUVs, 1 Off Road, 1 Ambulance, 1 Brush, 6 Trucks
20
Public Works
4 Dump, 2 Sand, 1 Pothole, 4 Trucks, 3 Off-Rd, 7 Trailers, 1 Pump
22
Solid Waste
1 Sweeper, 2 roll off, 4 Refuse, 3 Off Road, 4 trucks, 1 Grapple
15
Total
69
THE ALTERNATIVES CONSIDERED:
1.) Defer purchase of fleet vehicles and equipment, which could cause the departments to operate in a reduced resource capacity, incur increased maintenance costs, and lose any remaining residual value in the existing vehicles.
2.) Approve the purchase of a portion of the fleet vehicles and equipment.
3.) Purchase fleet vehicles and equipment in order to provide safe and effective services and achieve the least cost of ownership.
Which alternative is recommended? Why?
The third alternative is recommended to support each department’s mission and provide services in a safe and cost-effective manner.
CONFORMITY TO ...
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