Title
Consider a memorandum/resolution authorizing maintenance and repair of HVAC equipment by The Brandt Companies, LLC in an amount not to exceed $92,005 in Fiscal Year 2022.
Summary
DATE: June 21, 2022
TO: Kent Cagle, City Manager
FROM: Jonathan Locke, Executive Director of Finance
SUBJECT: HVAC Maintenance and Repair
BACKGROUND AND FINDINGS:
The City has an inventory of approximately 400 heating, ventilation, and air conditioning (HVAC) units that vary in complexity, size, and type. Building Services uses HVAC vendors to assist in the maintenance and repair of the City's HVAC units with a budget of $267,469. The Brandt Companies, LLC is used for maintenance and repair of large complex chiller and boiler units. In addition, the Police Department uses The Brandt Companies, LLC to service all units within their buildings independently of work orders managed by Building Services. In 2021, the Police Department entered into a two-year maintenance and inspection agreement with The Brandt Companies, LLC in the amount of $38,329.46 ($19,164.73 annually) based off the Texas Buyboard purchasing cooperative contract #631-20.
The Brandt Companies, LLC provides repair and maintenance services through the Texas Buyboard purchasing cooperative, contract #631-20 that expires November 30, 2022, including renewal periods. Currently, the City has spent $42,005 with The Brandt Companies for HVAC maintenance and repair, $4,791 of the amount is from the Police Department's maintenance and inspection agreement. With the warmer months here, Building Services estimates $50,000 in additional HVAC maintenance and service repairs to include the remaining service contract payments for the Police Department prior to yearend. The total estimated HVAC maintenance and repair expenses with The Brandt Companies, LLC in Fiscal Year 2022 is $92,005.
THE ALTERNATIVES CONSIDERED:
1. Do not approve the maintenance and repair of HVAC equipment by The Brandt Companies, LLC.
2. Approve...
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