Title
Consider a memorandum/resolution authorizing the procurement of fleet parts through Advance, Chastang, Lonestar Freightliner, NAPA, and O'Reilly, in an amount not to exceed $413,000 and tires through Southern Tire Mart in an amount not to exceed $200,000.
Summary
DATE: October 18, 2022
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Interim Executive Director of Finance
SUBJECT: Procurement of Fleet Parts and Tires
BACKGROUND AND FINDINGS:
The City of Killeen Fleet Services Division provides the maintenance and repair required to keep the City's approximately 993 units of fleet functioning properly. To accomplish this feat, there are numerous parts and tires procured daily. The costs of those items are then charged back to the corresponding City departments as they are used. The regularly used parts and tires are stocked at Fleet Services to facilitate timely repairs. The items not stocked within the 2,922 distinct parts within Fleet Services are purchased as needed and delivered to Fleet Services by the vendor.
Fleet Services purchases parts from 46 vendors that offer cooperative pricing and/or dealer only parts totaling approximately $895,000 annually. Six of these vendors exceed the $50,000 annual threshold and therefore require City Council approval.
The primary vendors for fleet parts are Advance, Chastang, Lonestar Freightliner, NAPA, and O'Reilly. During the previous fiscal year 2022, the combined amount spent with these five vendors was $380,000. The total estimated amount to be spent in FY 2023 is $413,000.
All five vendors offer significant savings to the City through their cooperative contracts. Advance provides cooperative pricing pursuant to Omnia contract #201700280, effective through December 31, 2023, with savings of 5% to 65% off list price. Chastang provides cooperative pricing pursuant to the TASB BuyBoard contract #629-20, effective through November 30, 2023, with savings of 15% off list price. Lonestar Freig...
Click here for full text