Title
Consider a memorandum/resolution authorizing the rejection of all bids received for Bid No. 25-16, Multi-Pump Replacement for two pump stations and twelve lift stations.
Body
DATE: March 18, 2025
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Rejecting all bids received for Bid No. 25-16, Multi-Pump Replacement for two pump stations and twelve lift stations
BACKGROUND AND FINDINGS:
City staff solicited bids for two (2) Pump Stations and twelve (12) Lift Stations.
On February 06, 2025, Purchasing received one response to Bid No. 25-16, Multi-Pump Replacement for Pump Stations and Lift Station. The respondent provided quotes for two (2) Pump Stations and twelve (12) Lift Stations. Upon review of the bid response, the respondent did not quote the pumps as specified in the bid package.
Water and Sewer Operations, along with Purchasing staff, recommends rejecting all bids due to the sole respondent not meeting the required specifications. The general instructions and preparation of the bid conditions within the bid documents allow the city to reject any and all bids.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms with state and local law.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring revenue/expenditure?
N/A
Is this revenue/expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
N/A
RECOMMENDATION:
That the City Council authorize the rejection of the sole response to Bid No. 25-16, Multi-Pump Replacement for Pump Stations and Lift Stations.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Evaluation Tabulation
Presentation