Title
Consider a memorandum/resolution awarding Bid No. 23-02, Water and Sewer Supply Items, in an amount not to exceed $199,163 in FY 23.
Summary
DATE: November 1, 2022
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the Award of Bid No. 23-02, Water and Sewer Supply Items
BACKGROUND AND FINDINGS:
The Water and Sewer Division utilizes various supplies throughout the year to operate and maintain the water distribution system and sewer collection system. These items are procured through the bid process on an annual basis. In FY 22, incomplete quotes were received for Bid 22-09, Water and Sewer supply items, due to the instability in the market. Market prices were increasing on a regular basis making vendors hesitant to commit to an annual price point. Therefore, supply items were purchased on an "as needed" basis.
On Thursday, September 15, 2022, bids were opened and read aloud for Bid No. 23-02, Water and Sewer Supply Items based on six-month quantities of these supply items. Water and Sewer, along with Purchasing, evaluated each bid's conformance with the bid information and instructions. The following three (3) vendors submitted complete or partial bids on the specified supply items:
Vendor
Bid
Aqua Metric
$61,250 partial bid
Ferguson Waterworks
$195,986
Zenner Performance Meters
$3,177 partial bid
Vendors are selected based on the lowest bid for each individual supply item, which allows the Water and Sewer Division the ability to purchase items at the lowest cost to the city.
Aqua Metric submitted a partial bid for line items 38 and 39; 1 1/2 and 2" Compound meters with flange ends. These items are not included in the awarded items as we will be continuing with a different type of meter.
Agreements for Bid 23-02, will be for an initial six-month term with the possibility of up to three (3), six-month extensions.
The selected vendors for each item are as follows:
Section 1. Fi...
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