Title
Consider a memorandum/resolution authorizing the procurement of fleet vehicles and equipment, in the amount of $9,150,254.00.
Body
DATE: October 7, 2025
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Fleet Vehicles and Equipment
BACKGROUND AND FINDINGS:
Funding for the acquisition of replacement vehicles and equipment was approved as part of the City's FY 2026 budget process. The Fleet Services Division maintains an annual vehicle and equipment replacement schedule. The criteria used to establish this replacement schedule is based upon age, mileage/hours, repair costs, miles per year, department/division feedback and available funding.
The annual fleet vehicles and equipment procurement budget for FY 2024 and FY 2025 was $6,011,800 and $7,309,249 respectively. The FY 2026 Budget allocates $8,845,104 for fleet replacement and $601,537 for additional feet, totaling $9,446,641. Of this total, $450,000 was added at the close of FY 2025 to cover vehicles associated with the new FY 2026 FTEs approved by Council motion on August 5, 2025.
The added fleet includes one unit for Code Enforcement ($32,018), one unit for the Fire Department ($82,228) and six units for the Police Department ($487,291). This request includes 62 units of fleet approved to be purchased during the FY 2026 Budget process, including the eight added units. The 54 units of fleet that are being replaced have exceeded their useful life and have an average age of 13 years and average mileage of 80,000. The number of procurements per category is listed below:
Category
Description
Qty
Aviation
2 Trucks, 3 UTVs|1010|Community Dev
1 SUV|1010|Mowing
1 Truck|1010|Parks & Recreation
1 Truck|1010|Public Safety
16 Interceptors, 9 SUVs, 3 cars, 1 Brush, 1 Amb, 4 Trks
34
Public Works
9 Refuse, 1 Dump, 1 Sweeper, 1 Vac, 5 Trucks, 3 Off-Rd
20
Total
62
THE ALTERNATIVES CONSIDERED:
1.) Defer purchase of fleet vehicles and equipmen...
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