Title
Consider a memorandum/resolution authorizing maintenance and repairs of HVAC equipment through The Brandt Companies in amount not to exceed $150,000 for FY 2024.
Body
DATE: January 9, 2024
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: HVAC maintenance and repair
BACKGROUND AND FINDINGS:
The City has an inventory of approximately 400 heating, ventilation, and air condition (HVAC) units that vary in complexity, size, and type. Building Services uses HVAC vendors to assist in the maintenance and repair of the City's HVAC units with a budget of $347,883. The Brandt Companies, LLC is used for maintenance and repair of large complex chillers and boiler units. In addition, Building Services uses The Brandt Companies, LLC to service all units within the Police Department buildings. Building Services on behalf of the Police Department contracts with The Brandt Companies, LLC for maintenance and inspection services on a two-year term. The maintenance and inspection agreement with Brandt for the Police Department is $43,115.88 ($21,557.94 annually) based off the Texas Buyboard purchasing cooperative contract #720-23.
The Brandt Companies, LLC provides repair and maintenance services through the Texas Buyboard purchasing cooperative, contract #720-23 that expires November 30, 2026. The total estimated HVAC maintenance and repair expenses with The Brandt Companies, LLC for Fiscal Year 2024 is $150,000 which includes the Police Department's maintenance and inspection agreement.
THE ALTERNATIVES CONSIDERED:
1. Do not approve the maintenance and repair of HVAC equipment by The Brandt Companies, LLC.
2. Approve the maintenance and repair of HVAC equipment by The Brandt Companies, LLC.
Which alternative is recommended? Why?
Alternative 2 is recommended, which will assist Building Services in the maintenance and repair of City's HVAC equipment.
CONFORMITY TO CITY POLICY:
Yes, purchases made through a cooperativ...
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