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Consider a memorandum/resolution awarding Bid No. 25-09, Street Construction Materials, to Asphalt Inc, LLC dba Lone Star Paving, Crafco Inc, DIJ Construction, Killeen Crushed Stone and Killeen Ready Mix, in a total amount not to exceed $1,000,000.
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DATE: February 18, 2025
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the Award of Bid No. 25-09, Street Construction Materials to Various Vendors
BACKGROUND AND FINDINGS:
The City of Killeen solicits street construction material bids on an annual basis to procure materials needed for maintenance projects. Materials from these bids are utilized by various departments and divisions throughout the City on construction projects, repair of roadways, parking areas, water mains, etc.
On December 04, 2024, Bid No. 25-09 was opened and read aloud for the City's procurement of the annual requirements of Street Construction Materials. The City's previous Street Construction Materials contract expired January 31, 2025, with a 60-day grace period. Under the proposed agreements, the total purchase of materials will not exceed $1,000,000 City-wide in Fiscal Year 2025 and will be based on the approved budget and subject to City Council approval.
The following five (5) vendors were selected based on the attached bid tabulation: Asphalt Inc, LLC dba Lone Star Paving, Crafco Inc, DIJ Construction, Killeen Crushed Stone, and Killeen Ready Mix. Bidders were instructed to bid items based upon estimated annual need per item and per item amounts.
Line items numbers 40-49, were added to the invitation to bid for use at the Killeen Regional Airport. However, no bids were received for those line items. Currently, vendors are not interested in "gallon" pricing per contract as it is not beneficial. Therefore, these items will have to be purchased on a per project basis.
The Transportation Division, along with Purchasing, evaluated each bid's conformance with the ...
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