Title
Consider a memorandum/resolution approving the replacement of the Municipal Court audio visual system with GTS Technology Solutions, in an amount of $52,619.64.
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DATE: March 5, 2024
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Approve the replacement of the A/V Systems for the Municipal Court
BACKGROUND AND FINDINGS:
Municipal Court is in need of a major audio/visual overhaul. As the court is now a Municipal Court of Record, the current AV system does not meet the standards a Court of Record should uphold. The current audio and video system at the municipal court is over 10 years old, which makes it outdated and unable to keep up with modern technological standards. This overhaul will allow for better and more consistent audio recording, remote controls for the Court Clerk that will allow for less interruptions and quicker proceedings, an updated assisted hearing system, digital projector and connections. With an aging system comes an increased risk of malfunctions and breakdowns. Over time, components degrade, and the reliability of the system diminishes, potentially leading to disruptions in court proceedings.
To ensure the smooth operation of the court and avoid any interruptions due to technical issues, it's imperative to invest in a new, more reliable audio and video system. A more reliable and efficient system will reduce maintenance costs and the need for frequent repairs or replacements of outdated equipment. Additionally, improved recording quality and functionality can lead to time savings for court staff and legal professionals, ultimately translating into cost savings for the municipality.
In conclusion, upgrading the audio and video system at the municipal court is a necessary investment to ensure the smooth operation of the court of record. By embracing modern technology, we can improve recording quality, enhance functionality, ensure compliance with legal standards...
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