Title
Consider a memorandum/resolution awarding Bid No. #25-25, Petroleum Products, Diesel Exhaust Fluid and Coolant, to American Lube Supply and Safety-Kleen, in an annual amount of $115,000.00.
Body
DATE: April 15, 2025
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Authorize the Award of Bid #25-25 Petroleum Products, Diesel Exhaust Fluid and Coolant to American Lube Supply and Safety-Kleen
BACKGROUND AND FINDINGS:
The City of Killeen Fleet Services Division solicits the petroleum products, diesel exhaust fluid and coolant bid every three years to procure these products used daily in the maintenance of the City's approximately 1,045 units of fleet. The costs of those items are then charged back to the corresponding City departments as they are used.
On March 4, 2025, two (2) bids for Bid #25-25, Petroleum Products, Diesel Exhaust Fluid (DEF), and Coolant, were opened and read aloud. The bid requested pricing on twenty-two (22) of the most used products. After review of the two bids, American Lube Supply (current supplier) submitted the most cost-effective pricing for petroleum products and DEF. Safety-Kleen submitted the only coolant bid, and was chosen to supply the City's coolant, as their pricing is lower than what is currently being paid. Per commencement of bid pricing and current usage, the estimated annual cost is anticipated to be approximately $115,000.
The recommended awarded bid per unit pricing is outlined below:
Product
Price
Engine Oil 15W40 Syn Blend Bulk
$9.70/Gal.
Engine Oil 5W30 Full Syn Bulk
$9.70/Gal.
Engine Oil 15W40 Syn Blend
$3.93/Qt.
Engine Oil 5W30 Full Syn
$3.98/Qt.
Engine Oil 10W30 Syn Blend
$17.86/Gal.
Engine Oil 5W20 Full Syn
$14.32/Gal.
Engine Oil 5W20 Full Syn
$3.58/Qt.
Engine Oil 0W20 Full Syn
$16.48/Gal.
Engine Oil 0W20 Full Syn
$4.12/Qt.
Engine Oil 0W40 Full Syn
$9.04/Qt.
Mercon V Full Syn ATF
$8.51/Qt.
MV Full Syn ATF
$4.33/Qt.
Transyn 668 ATF
$37.00/Gal
Hydraulic O...
Click here for full text