Title
Consider a memorandum/resolution authorizing a contract amendment with Pape Dawson Engineers, for the Stagecoach Roadway Replacement Project, in the amount of $355,360.38.
Body
DATE: April 15, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, P.E., City Engineer
SUBJECT: Authorize the execution of a contract amendment with Pape Dawson, for the Stagecoach Roadway Replacement Project in the amount of $355,360.38
BACKGROUND AND FINDINGS:
The Stagecoach Roadway Replacement Project was originally completed in 2018. However, during and immediately after its completion, the roadway condition failed. The City pursued legal actions against the contractor for the project. That suit was recently settled. As part of the negotiations, the city started the design of the construction plans needed to replace the roadway.
On March 21, 2023, the City Council approved a contract with Pape Dawson Engineers to provide the necessary design. The contract only covered the design portion of the project. Due to funding for the project, it was decided to break the entire project length, which starts at State Highway 195 and ends at East Trimmier Road, into phases based on available funding. The first plans received by the consultant were for Phase 1 which starts at W.S. Young and extends to the East Trimmier Road. The remaining phases will be determined as funding becomes available through the street fee.
On April 1st the city council approved the construction contract for the Stagecoach Reconstruction Phase 1 to JHL Construction. This contract amendment includes the needed work to create the bid documents for each remaining phase. The original contract only included one set of plans and did not account for multiple phases. In addition, the amendment includes needed construction management for the construction of Phase 1 and needed geotechnical field testing to ensure if lime is needed to be installed in the native soils and, if so, to what extent.
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