Title
Consider a memorandum/resolution authorizing the award of Bid No. 25-01, Water and Sewer Materials to multiple vendors, in the combined amount of $950,000 in Fiscal Year 2025.
Body
DATE: October 1, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Authorize the Award of Bid No. 25-01, Water and Sewer Materials
BACKGROUND AND FINDINGS:
The Water and Sewer Division utilizes various materials throughout the year to operate and maintain the water distribution system and sewer collection system. These items are procured through the bid process on an annual basis.
On Tuesday, July 30, 2024, bids were opened and read aloud for Bid No. 25-01, Water and Sewer Materials based on twelve-month quantities of these material items. Water and Sewer, along with Purchasing, evaluated each bid's conformance with the bid information and instructions.
The following seven (7) selected vendors partial bids on the specified supply items and met all bid requirements. Staff recommends that these items be awarded to the selected vendors.
Vendor Selected
Line Items Awarded
APSCO Supply
21-27, 30-33, 49, 51, 60, 75, 78, 83-84, 103, 124-125, and
129
Aqua Metric Sales Company
35 and 38
Benmark Supply Company
1-2, 34, and 94-102
Core & Main LP
19-20, 28-29, 50, 52, 56-59, 61-69, 71-73, 76-77, 79-82,
88-89, 109, and 119-120
Ferguson Enterprises LLC
3-18, 40, 44-48, 53-55, 70, 74, 85-87, 90-93, 105-108,
110-118, 121-123, and 130-132
Fortiline Inc
104 and 126-128
Zenner USA Inc
39 and 41-43
Vendors are selected based on the lowest bid for each individual material item, which allows the Water and Sewer Division the ability to purchase items at a unit cost with each selected vendor.
THE ALTERNATIVES CONSIDERED:
1. Reject all bids and purchase items on a "as needed" basis.
2. Award contracts to selected vendors for Water and Sewer supply items in an amount not to exceed $950,000.
Which alternative is recommended? Why?...
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