Title
Consider a memorandum/resolution approving the purchase/repairs of portable radios and mobile radios from Dailey & Wells Communications Inc., in the amount of $385,736.00.
Body
DATE: November 4, 2025
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Purchase/Repairs of Portable and Mobile Radios
BACKGROUND AND FINDINGS:
The Killeen Fire Department continues to follow the plan to replace 20% of our communication equipment inventory annually, to include our current inventory of portable handheld radios and mobile vehicle radios. The average expected lifespan of a radio is 5 to 7 years. The Fire Department has coordinated with the Police Department and Office of Homeland Security and Emergency Management (OHSEM) to purchase radios needed for each department. The associated quotes are a combination of portable handheld radios and mobile vehicle radios, which are readily available through Dailey & Wells Communications Inc. state purchasing cooperative contract # H-GAC RA05-21. Also, KFD has budgeted for Dailey & Wells Inc. to provide parts, services, and repairs of our current inventory.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase will be made through the Dailey & Wells H-GAC purchasing cooperative on contract #H-GAC RA05-21. Purchases made through a cooperative contract are exempt from the competitive bidding process, as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F, "a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The estimated expenditure for FY 2026 is as follows:
Fire Dept.
5 - Portable Radios XL-200P Operations: $ 34,952.20
2 - Portable Radios XL-200P Command: $ 1...
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