Title
Consider a memorandum/resolution authorizing the procurement of fleet vehicles and equipment, in the amount of $5,934,882.
Summary
DATE: October 17, 2023
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Fleet Vehicles and Equipment
BACKGROUND AND FINDINGS:
Funding for the acquisition of replacement vehicles and equipment was approved as part of the City's FY 2024 budget process. The Fleet Services Division maintains an annual vehicle and equipment replacement schedule. The criteria used to establish this replacement schedule is based upon available funding, number of vehicles per category, age, mileage/hours, repair costs, and department/division feedback.
The annual fleet vehicles and equipment procurement budget for FY 2022 and FY 2023 was $5,980,534 and $7,896,166, respectively. The FY 2024 Budget includes $5,886,400 for fleet replacement and $125,400 for added fleet for a total of $6,011,800.
The added fleet budget includes two units for the Water & Sewer Department ($125,400). This request includes 51 units of fleet approved to be purchased during the FY 2024 Budget process, including the two added units. The 49 units of fleet that are being replaced have exceeded their useful life and have an average age of 13 years and average mileage of 100,000. The number of procurements per category is listed below:
Category
Description
Qty.
Animal Services
1 Truck|1010|Aviation
3 Trucks, 1 Mower|1010|Communications
1 SUV|1010|Information Tech
1 SUV|1010|Parks & Recreation
1 Truck|1010|Public Safety
16 Interceptors, 2 Ambulances, 3 Trks, 1 Van
22
Public Works
10 Trucks, 5 Refuse Trucks, 1 SUV, 5 Off-Road Equipment
21
Total
51
THE ALTERNATIVES CONSIDERED:
1.) Defer purchase of fleet vehicles and equipment, which could cause the departments to operate in a reduced resource capacity, incur increased maintenance costs, and lose any remaining residual value in the existing vehicles.
2....
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