TITLE
Consider a memorandum/resolution authorizing the Killeen Civic and Conference Center to purchase and have installed audio/visual equipment with Onsite AV Service Partners, Inc.
SUMMARY
AGENDA ITEM
PURCHASE AND INSTALLATION OF AUDIO/VISUAL EQUIPMENT
ORIGINATING DEPARTMENT
Community Development/KCCC
BACKGROUND INFORMATION
The Killeen Civic and Conference Center opened in 2001 with the audio/visual equipment that is currently installed. This equipment has been used almost daily for 14 years and is no longer operating in the capacity it is needed to have successful events at the center.
DISCUSSION/CONCLUSION
Staff has identified the need to have the audio/visual equipment replaced as soon as possible. Due to the age of the equipment, replacement parts are no longer made or available for repairs. The equipment has recently been very unreliable, therefore causing the need to borrow sound equipment from other entities such as Killeen Arts and Activity Center (KAAC) and Killeen Independent School District (KISD). It is not beneficial to continue to have these entities provide the equipment for Civic and Conference Center events, as on occasion, it is not available due to their own events occurring at the same time. KISD normally does not allow outside entities to use their equipment; so exceptions are rare and involve hiring staff.
The City of Killeen is a member of several purchasing co-operatives that comply with Texas Local Government Code (TLGC) section 271.102. Staff has identified Onsite AV Service Partners through the interlocal purchasing system, TIPS/TAPS, to purchase and have installed new equipment in the amount of $87,475.37. Also, associated with the purchase is a new service agreement that will apply to the new equipment in the amount of $7,814.37. Staff has negotiated with Onsite AV Service Partners to have the current service agreement...
Click here for full text