Title
Consider a memorandum/resolution approving a contract with Southern Bleacher Company, Inc. for rodeo bleacher replacement in the amount of $118,300.
Summary
DATE: October 18, 2022
TO: Kent Cagle, City Manager
FROM: Leslie Hinkle, Executive Director of Community Development
SUBJECT: Rodeo Bleacher Replacement
BACKGROUND AND FINDINGS:
On January 11, 2022, City Council approved the replacement of the bleachers on the east side of the rodeo arena at a cost of $99,604.46. Texas Correctional Industries (TCI) is a division of the Texas Department of Criminal Justice that manufactures goods and services primarily using offender labor. These products and services are made available for purchase by Texas governmental entities. Although city council approved the purchase to replace the deteriorated bleachers on the east side of the spectator stands, TCI could not obtain the aluminum bleacher replacements due to product shortages and fluctuation in material costs. Therefore, a contract could not be executed with Texas Department of Criminal Justice, leaving city staff to attempt to locate another vendor.
Nine additional vendors were contacted, and staff has obtained one quote from a BuyBoard vendor (Contract #583-19), Southern Bleacher Company, Inc., in the amount of $118,300 for materials and services. Lead time is four (4) weeks for submittal drawings, 120 days after receipt of approved shop drawings for detailing, fabrication, and delivery of materials. One (1) week for installation.
The 76th Annual PRCA Rodeo is scheduled for May 18-20, 2023 which will allow sufficient time to allow the replacement of the bleachers. The replacement is still needed to ensure the safety of rodeo patrons.
THE ALTERNATIVES CONSIDERED:
1) Do not remove the damaged bleachers at the Killeen Rodeo Arena to improve safety for our rodeo patrons.
2) Approve a contract with Southern Bleacher Company, Inc. for rodeo bleacher replacement at the Killeen Rodeo Arena to e...
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