Title
Consider a memorandum/resolution rejecting all bids received for Bid No. 24-45, Storage Tank Mixers.
Body
DATE: October 1, 2024
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Rejecting all bids received for Bid 24-45, Storage Tank Mixers.
BACKGROUND AND FINDINGS:
City staff solicited bids for four (4) storage tank mixers; two elevated storage tanks and two ground storage tanks.
On August 14, 2024, Purchasing received two responses to Bid 24-45, Storage Tank Mixers, both respondents provided quotes for four (4) storage tank mixers. Upon review of the bids the specifications in the bid packet were too broad to compare them equally.
Water and Sewer Operations, along with Purchasing staff, recommend rejecting all bids due to lack of specifications. The general instructions and preparation of the bid conditions within the bid documents allow the city to reject any and all bids.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This document conforms with all applicable State and City purchasing policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
N/A
Is this a one-time or recurring revenue/expenditure?
N/A
Is this revenue/expenditure budgeted?
N/A
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
N/A
RECOMMENDATION:
City Council reject all responses to Bid No. 24-45, Storage Tank Mixers and that the city go out to bid at a later date with detailed specifications.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Quotes
Presentation