Title
Consider a memorandum/resolution awarding Bid #24-07, Non-Exclusive Rental Car Concessions for the Rental Car Lease Agreements at the Killeen Regional Airport.
Summary
DATE: December 12, 2023
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Approval of Rental Car Lease Agreements at the Killeen Regional Airport - BID NO. 24-07
BACKGROUND AND FINDINGS:
The Killeen Regional Airport leases retail facilities in the terminal building to various businesses to provide appropriate services to the public as well as to provide revenue sources for the airport enterprise fund. The existing rental car leases were approved in 2018 for a five (5) year term expiring December 31, 2023.
The Airport developed, with a consultant, an up-to-date agreement which is industry standard. Staff released Bid 24-07 in September 2023 and received bid packages in October 2023 from Avis Budget Car Rental, LLC; EAN Holdings, LLC d/b/a Enterprise Rent-A-Car Company; EAN Holdings, LLC d/b/a Alamo Rent a Car and National Car Rental; and The Hertz Corporation. All bid packages follow bid requirements, and all bidding companies are eligible to execute agreements to operate at the Airport. The new agreement is for a single term of five (5) years with no extensions and will commence on January 1, 2024.
Bids were due on October 25, 2023, at 3:00 PM at which time they were publicly opened and read aloud. Bid results are as follows:
Company
Minimum Annual Guaranteed Rent
EAN Holdings LLC - Enterprise
$ 155,065.00
Avis Budget Car Rental LLC
$ 147,172.00
The Hertz Corporation/Dollar
$ 144,280.00
EAN Holdings LLC - National/Alamo
$ 95,765.00
On October 31, 2023, a zoom meeting was conducted with the four successful bidders to provide for the selection of facilities as provided for in the bid specifications. The attached lease agreements reflect the results of that selection process.
THE ALTERNATIVES CONSIDERED:
Alternatives considered: (1) appr...
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