Title
Consider a memorandum/resolution authorizing the renewal of CityWorks Licensing with Azteca Systems, LLC.
Body
DATE: March 18, 2025
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: CityWorks License Renewal with Azteca Systems, LLC
BACKGROUND AND FINDINGS:
The CityWorks asset management system (AMS) is the City's current work order system which has been used by Public Works since 2007. CityWorks AMS is a critical element for the City to progress towards a data driven environment. Utilizing CityWorks AMS, departments are able to capture valuable information which will aid staff in making sound decisions backed by relevant and timely information. Defining City assets and capturing inventory of critical infrastructure allows staff to strategically schedule proactive maintenance tasks, log repairs, and track replacements necessary for the smooth operations of City services.
CityWorks AMS utilizes the GIS database systems for managing an inventory of geographically distributed assets. GIS assets tracked include roadways, bridges, traffic control, parks and park amenities, facilities, trees, surface water systems, water and wastewater systems and so forth.
The continued use of the software requires that the City annually purchase certain licenses and subscriptions according to the terms and conditions detailed in the CityWorks License and Maintenance agreement. The one year license allows for an unlimited number of users.
The current Agreement expires in March 2025.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
According to the City of Killeen's Purchasing Manual Appendix G, a sole source procurement exception is authorized for an item or service that is only available from one vendor. CityWorks software, maintenance and support are only available from the manufacturer Azteca Systems.
FINANCIAL IMPACT:
What is the amount of the reven...
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