Title
Consider a memorandum/resolution authorizing the procurement of fleet vehicles and equipment in the amount of $7,826,971.
Summary
DATE: October 4, 2022
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Interim Executive Director of Finance
SUBJECT: Procurement of Fleet Vehicles and Equipment
BACKGROUND AND FINDINGS:
Funding for the acquisition of replacement vehicles and equipment was approved as part of the City's FY 2023 budget process. The Fleet Services Division maintains an annual vehicle and equipment replacement schedule. The criteria used to establish this replacement schedule is based upon available funding, number of vehicles per category, age, mileage/hours, repair costs, and department/division feedback.
The annual fleet vehicles and equipment procurement budget for FY 2021 and FY 2022 was $5,239,955 and $5,980,534, respectively. The FY 2023 Budget includes $7,281,454 for fleet replacement and $614,712 for added fleet for a total of $7,896,166.
The added fleet budget includes four vehicles for the Animal Services Division to be used for the new Fort Hood Program ($334,212), three vehicles for the Police Department's new Downtown Community Engagement Unit ($183,800), and two vehicles for the Water & Sewer Department's new Water Quality Program ($96,700). This request includes 65 units of fleet approved to be purchased during the FY 2023 Budget process, including the nine added units. The 56 units of fleet that are being replaced have exceeded their useful life and have an average age of 11 years and average mileage of 100,000. The number of procurements per category is listed below:
Category
Description
Qty.
Animal Services
5 Trucks|1010|Aviation
2 Trucks, 1 Tractor|1010|Development Service
1 Truck, 1 SUV|1010|Public Safety
21 Interceptors, 3 Ambulances, 4 Trks, 1 Sedan, 1 SUV,1 UTV
31
Public Works
12 Trucks, 8 Refuse Trucks, 1 Forklift, 1 Street Sweeper,1 SUV
23
Recreation Services
1 Skid Steer|1010|Total
65
THE ALTERNA...
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