Title
Consider a memorandum/resolution authorizing the procurement of computer hardware from GTS Technology Solutions in an amount not to exceed $299,807.93.
Summary
DATE: May 17, 2022
TO: Kent Cagle, City Manager
FROM: Willie Resto, Executive Director of Information Technology
SUBJECT: Procurement of Computer Hardware
BACKGROUND AND FINDINGS:
Many departments' computers have exceeded their useful life (average 8 years) and have become inefficient in performing normal functions. These resources will wear, age, and become obsolete, causing performance degradation and an excessive need for support and repair. This results in a loss of reliability and productivity for staff and an increase in labor and equipment costs to maintain the environment at an acceptable level. While technology changes rapidly, these older computers eventually stop working and staff will not be able to locate compatible hardware needed for repairs.
Employees rely heavily on computers for their daily functions and slow computers hinder their efficiency. Moreover, new software requirements will not be compatible with the aged computers. To manage these issues, staff has implemented a cost-effective five-year replacement plan to upgrade the aged equipment.
THE ALTERNATIVES CONSIDERED:
1. Discontinue repairs and maintenance to existing computer hardware.
2. Authorize the purchase of computer hardware from GTS Technology Solutions using the Texas Department of Information Resources (DIR) contract TSO 3763R not to exceed $299,807.93.
Which alternative is recommended? Why?
Authorize the purchase of computer hardware from GTS Technology Solutions using the Texas DIR contract TSO 3763R not to exceed $299,807.93.
CONFORMITY TO CITY POLICY:
The Information Technology Department is seeking approval to purchase computer hardware from GTS Technology Solutions through the Texas DIR purchasing cooperative contract. Purchases made through a cooperative contract are exempt from th...
Click here for full text