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Consider a memorandum/resolution authorizing the procurement of fleet parts for Fiscal Year 2026 from TNTX/Lonestar Truck Group and NAPA/Third Coast Distributors, in the amount of $260,000.00, and tires through Southern Tire Mart, in the amount of $210,000.00.
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DATE: November 4, 2025
TO: Kent Cagle, City Manager
FROM: Judith Tangalin, Executive Director of Finance
SUBJECT: Procurement of Fleet Parts and Tires
BACKGROUND AND FINDINGS:
The City of Killeen Fleet Services Division provides the maintenance and repair required to keep the City's approximately 1,090 units of fleet functioning properly. To accomplish this, there are numerous parts and tires procured daily. The costs of those items are then charged back to the corresponding City departments as they are used. The regularly used parts and tires are stocked at Fleet Services to facilitate timely repairs. The items not stocked within the 3,536 distinct parts within Fleet Services are purchased as needed and delivered to Fleet Services by the vendor.
Fleet Services purchases parts from 59 vendors that offer cooperative pricing and/or dealer only parts totaling approximately $1,449,490 annually. Two of these vendors periodically exceed the $100,000 annual threshold and therefore require City Council approval.
The primary vendors for fleet parts are TNTX/Lonestar Group and NAPA/Third Coast Distributors. During the previous fiscal year 2025, the combined amount spent with these two vendors was $241,370. The total estimated amount to be spent in FY 2026 is $260,000.
Both vendors offer significant savings to the City through their cooperative contracts. TNTX/Lonestar Truck Group provides cooperative pricing pursuant to The Interlocal Purchasing System (TIPS) contract #221001, effective through January 31, 2026, with savings of 14% to 42% off list price. NAPA/Third Coast Distributing provides cooperative pricing pursuant to Sourcewell contract #100124-GPC, effective through May 19, 2026...
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