TITLE
Consider a memorandum/resolution authorizing an enterprise licensing agreement with Azteca Systems, LLC. for Cityworks software.
SUMMARY
DATE: July 16, 2019
TO: Ronald L. Olson, City Manager
FROM: Willie Resto, Executive Director of Information Technology Services
SUBJECT: Enterprise License Agreement with Azteca Systems, LLC
BACKGROUND AND FINDINGS:
The Cityworks software component is the foundation of the computerized asset management system. It is designed to streamline business processes for essential service functions including: managing work orders, performing scheduled inspections, receiving citizen service requests, retrieving asset maintenance histories, and creating standardized reports for expense summaries or budget preparation.
The City currently owns 65 Cityworks Asset Management System (AMS) licenses at an annual maintenance cost of $45,540. The annual license and maintenance agreement was renewed in February 2019. Since then, an additional 20 licenses have been requested from various departments. If purchased individually, each license will cost $1,000 which will bring the total of licenses purchased this fiscal year to $65,540. An Enterprise License Agreement (ELA), which allows unlimited licenses, costs $60,000.
Based on population level and current product usage, Azteca Systems, LLC has agreed to allow the City of Killeen to immediately enter into an ELA at no additional cost this fiscal year. The cost will be a tiered increase over the next two fiscal years. The amount required in FY 19/20 (ELA - year two) will be $52,000 followed by $60,000 for FY 20/21 (ELA - year three). Once the City has reached the $60,000 mark, the annual maintenance amount will hold at that rate until a reevaluation based on City population occurs. The ELA cost breakdown by population is $60,000 for a City population of 100,001 to 150,000 and $75,000 thereafter.
THE ALTERNATIVES CONSIDERED:
The following alternatives were considered:
1) D...
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