TITLE
Consider a memorandum/resolution authorizing maintenance and repair of HVAC equipment by The Brandt Companies, LLC. in an amount not to exceed $274,279 in Fiscal Year 2020.
SUMMARY
DATE: April 28, 2020
TO: Kent Cagle, City Manager
FROM: Jonathan Locke, Executive Director of Finance
SUBJECT: HVAC Maintenance and Repair
BACKGROUND AND FINDINGS:
Building Services uses heating ventilation and air conditioning (HVAC) vendors to assist in the maintenance and repair of the City's HVAC units. The City has an inventory of approximately 400 HVAC units that vary in complexity, size and type. Building Services uses The Brandt Companies, LLC for the maintenance and repair of large complex chiller and boiler units.
The Aviation and Police Departments use The Brandt Companies, LLC to service all units within their buildings independently of the work orders that Building Services manages. In 2019, the Police Department entered into a two-year maintenance and inspection agreement with The Brandt Companies, LLC in the amount of $51,169.68 (City Council Memorandum 19-105R).
The Brandt Companies, LLC provides repair and maintenance services through the Texas Buyboard purchasing cooperative, contract #558-18, that expires February 28, 2021. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F; local governments that purchase goods or services under this subchapter satisfy any state law requiring the local government to seek competitive bids for the purchase of goods or services. Building Services will continue to compare pricing with all vendors to ensure that the City is receiving the best pricing.
City staff anticipates that HVAC maintenance and repair expenses with The Brandt Companies, LLC will be $274,279 during fiscal year 2020.
THE ALTERNATIVES CONSIDERED:
1. Do not approve the maintenance and repair of HVAC equipment by The Brandt...
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