Title
Consider a memorandum/resolution awarding Bid No. 25-29, Overlay - Milling, to Asphalt Inc. LLC (dba Lone Star Paving).
Body
DATE: June 17, 2025
TO: Kent Cagle, City Manager
FROM: Andrew Zagars, P.E., City Engineer
SUBJECT: Authorize the award of Bid No. 25-29, Overlay - Milling, to Asphalt Inc. LLC (dba Lone Star Paving)
BACKGROUND AND FINDINGS:
The City of Killeen maintains approximately 566.24 centerline miles of paved roadways within the city limits, with a total replacement value of $883.3 million.
On March 23, 2021, via Ordinance 21-013, the City Council approved increasing the street maintenance fund by $4,250,000 to address emergency street repairs due to the winter storm earlier that year. On September 14, 2021, via Ordinance 21-055, the City Council amended the street maintenance fee to an amount which provided funds to assist the Engineering and Public Works Departments in properly maintaining the transportation system and funding a bond for the replacement of Bunny Trail, Gilmer, Watercrest Willow Springs, and Stagecoach roadways, and fund future CIP projects related to replacement.
One item used for the maintenance of the transportation system is a milling and overlay of the asphalt. This has been performed through a contractor for the past several years. The contract for milling and overlays is a two-year contract with an option to extend for an additional two years. The contact establishes the unit prices to perform the work with locations based on available funding for each fiscal year.
All received bids were opened on May 8, 2025, and read aloud through Zoom online video conferencing. Three contractors submitted unit price proposals that included Asphalt Inc, LLC (dba Lone Star Paving), Pinnacle Paving, and Texas Materials Group, Inc. Asphalt Inc, LLC submitted the lowest unit prices for all items and represented the lowest responsible bidder. Asphalt Inc, LLC has performed within the city for several years and has shown to be responsible and reliable with their work.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
The project conforms to all State and City purchasing policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The total cost of expenditure for this contract is $1,437,735.20.
Is this a one-time or recurring revenue/expenditure?
This item is a one-time expenditure for FY 2025.
Is this revenue/expenditure budgeted?
Yes
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, funds are currently budgeted in the in the Street Maintenance Fund, Repair & Maintenance/Street account 225-53430-450-451-000000.
RECOMMENDATION:
Staff recommends that the City Council award Bid No. 25-29, for the Overlay - Milling, to Asphalt Inc, LLC (dba Lone Star Paving), authorize the City Manager, or his designee, to enter a contract with JHL Construction, and authorize the City Manager, or designee, to execute any and all change orders within the amounts set be State and Local law.
DEPARTMENTAL CLEARANCES:
Finance
Purchasing
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Bid Tabulation
Recommendation Letter
Contract Verification Form
Certificate of Interested Parties
Presentation