Title
Consider a memorandum/resolution accepting a Federal Aviation Administration Airport Improvement Program Grant for the Pavement Management Program at Killeen-Fort Hood Regional Airport, in the amount of $89,190.
Summary
DATE: July 18, 2023
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: FAA Grant Acceptance-Pavement Management Program
BACKGROUND AND FINDINGS:
The Killeen Fort Hood Regional Airport (KFHRA) staff submitted an application to the Federal Aviation Administration (FAA) for an Airport Improvement Program (AIP) grant. The AIP grant includes a new pavement management study that will result in a new Pavement Management Program (PMP) that is required to meet FAA Grant Assurances and Standards. The key elements of the PMP will be an inventory of existing airfield pavements, a history of rehabilitation and maintenance efforts, mapping of said pavements, condition inspections, and testing (including geotechnical testing) to determine the condition and strength of each section of pavement. The end product will provide the condition of existing pavements and a recommended maintenance program to extend the pavement life cycle. This type of plan is a key element in developing our FAA approved Capital Improvement Plan (CIP) related to planning and justifying grant funding of pavement rehabilitation projects.
The City has been offered an AIP grant in the amount of $89,190 to be used for this project. This grant will fund 90% of the cost of this project. Matching funds, in the amount of $9,910, will come from the Airport Capital Improvement fund.
Acceptance of this grant requires the City to make assurances related to the continued availability of the Airport to the public and compliance with a number of Federal Regulations and Standards.
THE ALTERNATIVES CONSIDERED:
1. Do not accept the grant.
2. Accept the grant.
Which alternative is recommended? Why?
Alternative 2 is recommended because:
The project is 90% funded by the Grant and 10% match will come from the Airport Capital Improvement fund.
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
The grant amount is $89,190; the required match is $9,910.
Is this a one-time or recurring expenditure?
One-time.
Is this expenditure budgeted?
Upon approval of the associated budget amendment.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Upon approval of the associated budget amendment.
RECOMMENDATION:
City Council accept the Federal Aviation Administration Grant in the amount of $89,190 and recommends that the City Council authorize the City Manager, or designee, to execute all contract documents and any and all change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Grant Offer