Title
Consider a memorandum/resolution authorizing the execution of a grant agreement with Hill Country Community Action Association, Inc. utilizing American Rescue Plan Act (ARPA) funds for Commercial Kitchen Equipment expenses for the Senior Meals on Wheels Program, in the amount of $200,000.
Body
DATE: September 17, 2024
TO: Kent Cagle, City Manager
FROM: Tiffanie McNair, Executive Director of Community Development
SUBJECT: Hill Country Community Action Association ARPA Subrecipient Agreement for equipment funding for Meals on Wheels Program
BACKGROUND AND FINDINGS:
Hill Country Community Action Association (HCCAA) operates the Senior Meals on Wheels program which provides hot meals to over one hundred seniors in the Killeen Community. Currently, the program is operating out of a city-owned (previously donated) WWII Army barracks building that has far exceeded its useful life and is not economically feasible to renovate. Although the City owns the building, HCCAA holds a lease and is responsible for maintenance, repair, and upkeep of the structure.
HCCAA partnered with Madhouse Inc., developer of the Avanti Legacy Parkview Senior Housing Project to relocate its Senior Meals on Wheels program preparations out of the commercial kitchen in the new development.
Council authorized an award through the adopted City of Killeen American Rescue Plan Act (ARPA) Potential Uses for HCCAA the amount of $200,000.00 for the Meals on Wheels project.
The Avanti Legacy Parkview Senior Housing project will begin construction in early Fall 2024. Prior to the completion of construction, HCCAA must procure commercial kitchen equipment for operations of Meals on Wheels program.
This item is to obtain authorization from City Council to allow the City Manager or his designee to execute an ARPA subrecipient agreement for with HCCAA in an amount of $200,000 for the purchase of commercial kitchen equipment.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to all applicable city policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The amount is $200,000 in FY 2024. No anticipated expenses in future years for this project.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes, funds are available in the Governmental CIP Fund accounts 349-8932-493.69-01 & 349-8932-493.69-03.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends the City Council authorize the City Manager or his designee to execute all necessary grant agreement documents with Hill Country Community Action Association, Inc. for Commercial Kitchen Equipment expenses for the Senior Meals on Wheels Program in the amount of $200,000.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Agreement
Wild Horse Equipment Quote
Equippers Countertop Equipment Quote
Rapids Wholesale Equipment Quote
Presentation