TITLE
Consider a memorandum/resolution authorizing the rejection of Bid No. 19-03 for the construction of the South Water Supply Project, Phase 1: Lower Pressure Plane Water Main.
SUMMARY
DATE: December 11, 2018
TO: Ronald L. Olson, City Manager
FROM: David A. Olson, Executive Director of Public Works
SUBJECT: Authorize the rejection of Bid No. 19-03 for the construction of the South Water Supply Project, Phase 1: Lower Pressure Plane Water Main.
BACKGROUND AND FINDINGS:
Bell County Water Control and Improvements District (WCID) No. 1 is currently building a new water treatment plant at Stillhouse Hollow Lake and a large transmission main to deliver 10 MGD of treated water to the City of Killeen (City). This project has an estimated completion date of spring 2019. Bell County WCID No. 1’s (WCID #1) water transmission main will end near the intersection of Trimmier and Chaparral. The City needs to provide the infrastructure to deliver this water from that location to their current water distribution system. The 2012 Water and Wastewater Master Plan includes four projects in this area to store treated water from WCID #1, deliver the water to the lower and upper pressure planes, and pump the water into the upper pressure plane.
On February 14, 2017, F&N was awarded a Professional Service Agreement to design the South Water Supply Project. Their agreement included the design, bid and construction services for a 3 MG elevated ground storage tank, an 8 MGD pump station, approximately 32,100 LF of 20-inch and 30-inch pipeline, and associated appurtenances. The project will consist of four phases. Phase 1 includes installation of 20-inch pipeline along Chaparral Road.
On November 14, 2018, bids were opened and read aloud for the construction portion of the South Water Supply, Phase 1: Lower Pressure Plane Water Main. Seven contractors submitted bids on this project; however, the contract did not include necessary language describing the proper bidder qualifications. It is necessary to reject all bids, revise the contract documents and rebid the project.
THE ALTERNATIVES CONSIDERED:
Alternatives considered:
1. Reject all bids and rebid the project including necessary contract revisions;
2. Reject all bids and hold the project.
Which alternative is recommended? Why?
City staff recommends alternative #1 as it will provide the proper contract documents and accomplish the project.
CONFORMITY TO CITY POLICY:
This action complies with all federal, state, and local regulations.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
This action will incur the cost to re-advertise the bid for this project. Estimated one-time expenditure is $750.
Is this a one-time or recurring expenditure?
This is a one-time expenditure.
Is this expenditure budgeted?
Yes, the expenditure is budgeted in the 2013 Water & Sewer Improvement Bond in account 386-3495-800-44-28.
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes, there is a sufficient amount in the budgeted line-item for this expenditure.
RECOMMENDATION:
City staff recommends that the City Council reject all bid submissions for Bid No. 19-03 for the construction of the South Water Supply Project, Phase 1: Lower Pressure Plane Water Main.
DEPARTMENTAL CLEARANCES:
Public Works
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
N/A