Title
Consider a memorandum/resolution approving the BuyBoard purchase of consumable medical supplies from Bound Tree and Henry Shein, in the combined amount of $449,544.00.
Body
DATE: November 4, 2025
TO: Kent Cagle, City Manager
FROM: James Kubinski, Fire Chief
SUBJECT: Purchase of Consumable Medical Supplies
BACKGROUND AND FINDINGS:
The Fire Department purchases consumable medical supplies for the emergency medical services division annually. Each year the Fire Department does a cost comparison between several vendors on cooperative contracts. EMS Captains order the necessary items to resupply EMS units from the vendors listed below through their respective cooperative contract. As pricing may change between vendors throughout the year, EMS Captains utilize the selected vendors and purchase from whichever vendor has the lower price at the time an item is ordered.
Bound Tree BuyBoard Contract #704-23
Henry Schein BuyBoard Contract #704-23
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This purchase will be made through Bound Tree Medical BuyBoard Contract #704-23 and Henry Schein BuyBoard Contract #704-23. Purchases made through a cooperative contract are exempt from the competitive bidding process, as stated in Texas Local Government Code (TLGC) section 271.102, subchapter F, “a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
FY26 combined total expenditure is not to exceed $449,544.
Future expenditures will be assessed annually based upon specific needs at the time.
Is this a one-time or recurring expenditure?
Recurring
Is this expenditure budgeted?
Yes, funding is available in the Medical and Chemical account, 100-52130-250-252-000000.
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
Staff recommends authorizing the City Manager, or his designee, to execute the purchase of medical supplies from Bound Tree Medical and Henry Schein through their respective BuyBoard contract, in a combined amount of $449,544 for FY26, and that the City Manager or his designee is expressly authorized to execute any and all change orders within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Legal, Purchasing, Finance
ATTACHED SUPPORTING DOCUMENTS:
BuyBoard Contracts
Contract Verifications
Certificates of Interested Parties
Presentation