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File #: RS-23-129    Version: 1 Name: Trimmier Creek Basin Sewer Main Project
Type: Resolution Status: Passed
File created: 7/24/2023 In control: City Council
On agenda: 8/22/2023 Final action: 8/22/2023
Title: Consider a memorandum/resolution authorizing the award of Bid No. 23-40, Sewer Main in Trimmier Creek Basin Project to JM Pipeline, LLC, in the amount of $1,540,446.
Sponsors: Water & Sewer
Indexes: Water and Wastewater Master Plan
Attachments: 1. Bid Proposal, 2. Award Recommendation, 3. Certificate of Interested Parties, 4. Presentation

Title

 

Consider a memorandum/resolution authorizing the award of Bid No. 23-40, Sewer Main in Trimmier Creek Basin Project to JM Pipeline, LLC, in the amount of $1,540,446.

 

Summary

 

DATE:                     August 15, 2023                     

 

TO:                     Kent Cagle, City Manager                     

 

FROM:                     Jeffery Reynolds, Executive Director of Public Works                     

 

SUBJECT:                     Authorize the Award of Bid No. 23-40, Sewer Main in Trimmier Creek Basin Project to JM Pipeline, LLC                     

 

BACKGROUND AND FINDINGS:

 

The 2019 Water and Wastewater Master Plan includes project 5S - construction of a 12-inch sewer main north of Chaparral Road and west of East Trimmier Road. This new sewer main will provide sewer service to new customers in the Trimmier Creek Basin. On May 24, 2022, City Council approved an Interlocal Agreement between the City of Killeen and Killeen Independent School District (KISD) in which KISD will fund 50% of Project 5S, up to $750,000. Provided that the sewer main will service a new proposed middle school (MS 15) in the area and the project can be completed by August 2024; the beginning of the 2024/25 school year. 

 

On July 13, 2023, five (5) bids for construction of the Sewer Main in Trimmier Creek Basin Project were received, opened, and read aloud. The bids are as follows:

 

 

Purchasing, Water and Sewer, and Kimley Horn staff reviewed all bids and relevant bidder experience based on the selection criteria set forth in the contract documents and response of references. JM Pipeline, LLC is recommended as the awarded bidder for Bid No. 23-40, Sewer Main in Trimmier Creek Basin in the amount of $1,540,446 as they are the lowest responsible bidder and whose proposal is the most advantageous to the City for this project.

 

THE ALTERNATIVES CONSIDERED:

 

(1)                     Do not award Bid No. 23-40, Sewer Main in Trimmier Creek Basin; resulting in the City not meeting the Interlocal Agreement’s August 2024 timeline.

(2) Authorize the award of Bid No. 23-40, Sewer Main in Trimmier Creek Basin to the lowest responsible bidder, JM Pipeline, LLC.

 

Which alternative is recommended? Why?

 

Alternative two (2) is recommended due to extensive experience with the construction of

gravity sewer main projects by JM Pipeline, LLC as they are the lowest responsible bidder and whose proposal is the most advantageous to the City.

 

CONFORMITY TO CITY POLICY:

 

This item conforms to state and local policies.

 

FINANCIAL IMPACT:

 

What is the amount of the expenditure in the current fiscal year? For future years?

 

Total amount of $1,540,446 will be encumbered in FY 2023, with charges processed throughout FY 2024 until project is complete.

 

Is this a one-time or recurring expenditure?

 

One-time

 

Is this expenditure budgeted?

 

Yes, funds will be available in the Wastewater Impact Fee Fund in the account number 390-8934-493.69-03, upon approval of the ordinance amending the FY 2023 Annual Budget.

 

If not, where will the money come from?

 

N/A

 

Is there a sufficient amount in the budgeted line-item for this expenditure?

 

Yes, upon approval of the ordinance amending the FY 2023 Annual Budget.

 

RECOMMENDATION:

 

Authorize the award of Bid No. 23-40, Sewer Main in Trimmier Creek Basin Project to JM Pipeline, LLC; authorize the City Manager, or designee, to execute a construction contract with JM Pipeline, LLC in the amount of $1,540,446, and furthermore, authorize the City Manager, or designee, to execute any and all change orders within the amounts set by State and Local law.

 

DEPARTMENTAL CLEARANCES:

 

Public Works

Finance

Legal

 

ATTACHED SUPPORTING DOCUMENTS:

 

Bid Proposal

Kimley-Horn Letter of Recommendation

Certificate of Interested Parties