Title
Consider a memorandum/resolution awarding Bid No. 23-09, Recycling Baler Building, to HCS Inc. in the amount of $68,200.
Summary
DATE: January 17, 2023
TO: Kent Cagle, City Manager
FROM: Jeffery Reynolds, Executive Director of Public Works
SUBJECT: Award Bid No. 23-09, Recycling Center Baler Building to HCS Inc.
BACKGROUND AND FINDINGS:
In July 2019, the Killeen Recycling Center (KRC) began expanding the recycling program for citizens with the use of recycling trailers. Since the addition of the recycling trailers, the KRC has seen an approximate 33% increase of recyclable materials annually. The KRC has built a route of 58 commercial cardboard customers which has assisted in the reduction of cardboard in the waste stream.
On September 13, 2022, FY23 CIP plan approved by council included the CIP for a multi-material recycling baler and building. A building will be required to provide a safeguard against the elements and ensure the recycling baler's operations remain uninterrupted. Additionally, protecting the investment with the intention of expanding the cardboard pilot program. As a result, the cardboard would be stored in a dry location and prevent contamination from external elements.
On December 20, 2022, purchasing received two (2) bids in response to Bid No. 23-09, Recycling Baler Building; HCS Inc. and Bounds Commercial Construction. Bids were opened and read aloud. Purchasing and Solid Waste both agree that the bid from HCS Inc. represents the best value to the city. HCS Inc. has over 30 years’ experience in the construction industry specializing in public and private general contracting with a large focus in educational and federal assignments. HCS Inc. has a reputation of quality performance with integrity, striving to achieve the highest quality of workmanship and delivering timely completions.
THE ALTERNATIVES CONSIDERED:
1. Do not award Bid 23-09, Recycling Baler Building to HCS Inc.
2. Award Bid 23-09, Recycling Baler Building to HCS Inc. in the amount of $68,200.
Which alternative is recommended? Why?
Alternative two (2) is recommended to protect the investment of the recycling baler and prevent contamination from external elements.
CONFORMITY TO CITY POLICY:
Bid documents were made available through the City of Killeen Purchasing Department. Advertisements were made in the Killeen Daily Herald on December 4 and 11, 2022, and on the City’s website. At the close of the bidding process, on December 20, 2022, at 2:00 p.m., the two (2) bids that were received for this project were opened and read aloud via Zoom.
FINANCIAL IMPACT:
What is the amount of the expenditure in the current fiscal year? For future years?
This expenditure for FY 2023 is in the amount of $68,200.
Is this a one-time or recurring expenditure?
One-time
Is this expenditure budgeted?
Yes, funds are available in the Solid Waste CIP Fund account 388-8934-493.61-02
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this expenditure?
Yes
RECOMMENDATION:
City staff recommends that the City Council award Bid No. 23-09, Recycling Baler Building to HCS, Inc. and authorize the City Manager or his designee to execute an agreement for the procurement of a baler building from HCS Inc. in the amount of $68,200 and to execute any and all change orders within the amounts set by State and Local law.
DEPARTMENTAL CLEARANCES:
Public Works
Purchasing
Finance
City Attorney
ATTACHED SUPPORTING DOCUMENTS:
Notice of Award
Agreement
Certificate of Interested Parties