Title
Consider a memorandum/resolution authorizing an agreement with the Pondor Company. Inc. for the replacement of the Gym Floor for the Rosa Hereford Community Center, in the amount of $98,404.
Body
DATE: December 10, 2024
TO: Kent Cagle, City Manager
FROM: Antonio Murphy, Executive Director of Parks and Recreation
SUBJECT: Agreement with Pondor Company, Inc. for the Replacement of the Gym Floor for the Rosa Hereford Community Center
BACKGROUND AND FINDINGS:
The Killeen Community Center opened its doors in March 1974, and was renamed Rosa Hereford Community Center in 2020 to honor the city’s former councilwoman. After the Bob Gilmore Senior Center was demolished due to structural concerns, Parks and Recreation announced plans to renovate the Rosa Hereford Community Center and rebuild the Bob Gilmore Senior Center. The new design aims to combine both facilities into a single multi-generational center for the community.
The Bob Gilmore Senior wing will feature a spacious billiard room, banquet facilities, a kitchen, a library, a computer lab, and ceramics and card rooms. Additionally, it will include pickleball courts and covered outdoor seating. The Rosa Hereford Community Center (East Wing) will offer a new aerobics room, weight room, updated men’s and women’s locker rooms (no showers), and two meeting rooms accessible to seniors as well. The project scope did not include the replacement of the gym floor. In review of the condition of the gymnasium floor it was determined that it has outlived it service life and in the need of replacement. The replacement of the existing floor was not included in the current remodel project.
Parks and Recreation is looking to enter into an agreement with Pondor Company Inc for the replacement of the gym floor for the Rosa Hereford Community Center. Due to restriction of purchase requirements the city is unable to amend the current construction contract with HCS to include this work. Parks and Recreation has reached out to the Pondor Company to determine the best and economical value for the floor replacement. The Pondor Company is on the Buybaord purchasing cooperative contract #737-24, and this request meets all city purchasing requirements.
The total contract amount is $98,404.00 and will be funded from the Governmental Construction CIP account.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This conforms to the City of Killeen purchasing policy as stated in Texas Local Government Code, Section 271.102; a local government that purchases goods or services under this chapter satisfies any state law requiring the local government to seek competitive bids for the purchases of the goods or services
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
$98,404.00 for FY25
Is this a one-time or recurring revenue/expenditure?
Yes this is a one-time expenditure.
Is this revenue/expenditure budgeted?
Yes,
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, funding is available as part of the FY 2025 Adopted Capital Improvement Program, which includes the Rosa Hereford Community Center project (920033) as an ongoing initiative. This allows any unspent funds to roll over into the next fiscal year. Sufficient funding will be rolled into FY 2025 following the completion of the CIP budget roll, scheduled for December 2024, to account #300-56201-900-300-920033, designated for Construction.
RECOMMENDATION:
Staff recommends that City Council authorize the agreement with the Pondor Company. Inc. for the replacement of the Gym Floor for the Rosa Hereford Community Center and the Bob Gilmore Senior Wing, in the amount of $98,404.00; and authorize the City manager, or designee, to execute all contract documents and any and all change orders as allowed per State law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Legal
ATTACHED SUPPORTING DOCUMENTS:
Proposal
Agreement
BuyBoard Summary
Certificate of Interested Parties
Presentation