Title
Consider a memorandum/resolution approving a Professional Services Agreement with Garver, LLC, for Owner Representative Services for a Design/Build Project at Killeen Regional Airport, in the amount of $125,000.00.
Body
DATE: May 6, 2025
TO: Kent Cagle, City Manager
FROM: Mike Wilson, Executive Director of Aviation
SUBJECT: Professional Services Agreement with Garver, LLC
BACKGROUND AND FINDINGS:
CSI Aviation, Inc. has signed a lease agreement with the City of Killeen, contingent upon City Council approval, to lease a 9,000 square foot build-to-suit office building at the Killeen Regional Airport for the relocation of their Corporate Headquarters from Albuquerque, New Mexico to Killeen. Pending City Council approval, Synergy Construction will be the Design Build contractor for this project.
When using the Design Build method of construction, State Law requires municipalities to engage an independent engineer/consultant to act as the owner’s representative for construction administration and construction oversight.
To that end, staff has negotiated a professional services agreement with Garver, LLC, in the amount of $125,000, to provide Project Administration and owner representative services for the Design Build Project at the Killeen Regional Airport. Garver, LLC. was selected as the City’s general engineer consultant of choice via the RFQ process.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This item conforms to local and state policies.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
FY 25 expense is $125,000.
Is this a one-time or recurring revenue/expenditure?
This is a one-time expenditure.
Is this revenue/expenditure budgeted?
No
If not, where will the money come from?
There is sufficient fund balance in the Aviation CIP Fund.
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes, upon approval of this resolution, funding will be appropriated on the year end budget amendment in the Aviation CIP Fund, Construction account 340-56201-900-600-925022.
RECOMMENDATION:
Staff recommends that the City Council approve a professional service agreement with Garver, LLC, in the amount of $125,000, and recommends that the City Council authorize the City Manager, or designee, to execute all contract documents and all change orders or actions within the amounts set by state and local law.
DEPARTMENTAL CLEARANCES:
Finance
Legal
Purchasing
ATTACHED SUPPORTING DOCUMENTS:
Contract
Certificate of Interested Parties
Presentation