Title
Consider a memorandum/resolution authorizing the Personal Protective Equipment for Killeen Fire Academy from 911 Safety Equipment LLC, in the amount of $77,480 for Fiscal Year 2025.
Body
DATE: October 1, 2024
TO: Kent Cagle, City Manager
FROM: Jim Kubinski, Fire Chief
SUBJECT: Rental of Personal Protective Equipment (PPE) for Killeen Fire Academy
BACKGROUND AND FINDINGS:
The Killeen Fire Department provides Personal Protective Equipment (PPE) to enrolled students during the 4-month Fire Academy. This equipment includes a structural firefighting coat, pants, boots, helmet, gloves, hood, and gear bag. The ensemble is necessary to protect the students while training in environments immediately dangerous to life or health (IDLH) during the fire academy. The Killeen Fire Department has performed a study to compare the difference between renting and purchasing PPE for the students in each class. Based upon the information learned from this study, we have determined it is in the best interest of the Fire Department and students to rent PPE for the following reasons:
1. PPE can be customized to properly fit each student, instead of purchasing general sizes that may not fit as required by NFPA 1851. This also prevents buying PPE that will only fit one student and cannot be used again for future classes or personnel.
2. Repair/Maintenance/Cleaning costs are included in the rental agreement.
3. To purchase PPE would have a higher overall cost with no return on investment over a 10-year projection.
4. Fire Academy Fees have been increased in consideration of this expense.
The Killeen Fire Department requests to rent PPE for the Killeen Fire Academy through 911 Safety Equipment LLC GSA contract # GS-07F-0424M.
THE ALTERNATIVES CONSIDERED:
N/A
Which alternative is recommended? Why?
N/A
CONFORMITY TO CITY POLICY:
This rental of Structural Firefighting PPE will be made through 911 Safety Equipment LLC and GSA purchasing cooperative on contract # GS-07F-0424M. Purchases made through a cooperative contract are exempt from the competitive bidding process as stated in the Texas Local Government Code section 271.102, subchapter F; a local government that purchases goods or services under this subchapter satisfies any state law requiring the local government to seek competitive bids for the purchase of the goods or services.
FINANCIAL IMPACT:
What is the amount of the revenue/expenditure in the current fiscal year? For future years?
The FY 2025 expenditure to rent PPE is $77,480
Future expenditures will be assessed annually based upon specific needs at the time.
Is this a one-time or recurring revenue/expenditure?
This is a one-time purchase for this budget year. Future expenditures will be assessed annually based upon specific needs at the time.
Is this revenue/expenditure budgeted?
Yes
Funding for PPE rental is available in the General Fund Fire Department account:
100-52150-250-253-000000
If not, where will the money come from?
N/A
Is there a sufficient amount in the budgeted line-item for this revenue/expenditure?
Yes
RECOMMENDATION:
Staff recommends that the City Council authorize the request to rent Personal Protective Equipment from 911 Safety Equipment LLC for students of the Killeen Fire Academy, through GSA contract # GS-07F-0424M, in an amount not to exceed $77,480, and that the City Manager, or his designee, is expressly authorized to execute any and all change orders within the amounts set by State and Local Law.
DEPARTMENTAL CLEARANCES:
Purchasing
Finance
Fire
ATTACHED SUPPORTING DOCUMENTS:
Quote
Contract Verification
Certificate of Interested Parties
Presentation